Privacy

Supplementary Information on the Handling of Personal Information subject to the Act on the Protection of Personal Information of Japan

In the following, the term “Evident” refers to the personal information handling business operators of the Evident Group.

Personal Information Handling Business Operators:

Purpose of Use of Personal Information

The purposes of use of the personal information collected by Evident are as follows:

(1) Personal Information of Customers

• Shipment, arrangement, and provision of information relating to products and services
• Sale, repair, and inspection of products; provision of after sales services
• Notification and performance of seminars, academic conferences, exhibitions, events, contests, campaigns, and other activities hosted, co-hosted, or sponsored by Evident or in which Evident has a display or is giving a presentation
• Planning, research, development, and marketing of products and services
• Access control and access history management of facilities managed by Evident
• Performance of negotiations, meetings, and other communications with customers
• Handling and documentation of various inquiries, requests for materials, and other customer services
• Performance of investigations and documentation, as well as submission of notifications, reports, etc. to government institutions, as required by laws, ordinances, and other regulations

(2) Personal Information of Business Partners

• Performance of negotiations, meetings, communication, and other interactions with business partners, as well as provision of information thereto
• Performance of contracts with business partners (including performance of business operations commissioned by business partners)
• Access control and access history management of facilities managed by Evident
• History management of education provided by Evident
• Performance of investigations and documentation, as well as submission of notifications, reports, etc. to government institutions, as required by laws, ordinances, and other regulations

(3) Personal Information of Shareholders

• Exercise of rights and performance of obligations under the Companies Act
• Provision of various benefits to the shareholders in accordance with their position as a shareholder
• Performance of various measures to facilitate the relationship between the shareholders and Evident, in terms of the members of the association and the association itself
• Performance of shareholder management as stipulated by the relevant laws and ordinances, such as the preparation of shareholder data based on the prescribed standards

(4) Personal Information of Job Applicants

• Provision of information to job applicants (including internship applicants), and execution of operations related to recruitment activities
• Recruitment operation management

(5) Personal Information of Employees

Evident will use personal information of present and former directors and employees, and their family members and relatives for the following purposes:

• Business-related communication and procedures
• Communication with corporate health insurance associations, corporate pension funds, and labor unions, as well as communication among Evident Group companies
• Performance of investigations and documentation, as well as submission of notifications and reports to government institutions, as required by laws, ordinances, and other regulations
• Execution of personnel and labor management operations (including attendance management, payment of salary, bonus, and other compensation, welfare benefits, education and training, management of retirees, and other matters necessary for labor management)

Joint Use of Personal Information

Evident may jointly use retained personal information.

(1) Evident Group Companies

(a) Categories of personal information jointly used

Name, contact information (company name, department name, job title, address, telephone number, fax number, e-mail address, purchase history, inquiry and request history), etc.

* When sharing any other categories of personal information, Evident will separately notify the subject thereof or make an announcement.

(b) Scope of joint use

Evident Group companies.

For details of the Evident Group companies, please see below.

(c) Purpose of joint use

To fulfill the purposes of use that have been notified or published, for providing services to the customers, etc. of Evident.

(d) Entity responsible for joint use

Evident Corporation

Address: Shinjuku Monolith, 2-3-1 Nishi-Shinjuku, Shinjuku-ku, Tokyo

Representative: Director William Wesley Pringle

(2) Corporate Health Insurance Associations, Corporate Pension Funds and Labor Unions

(a) Categories of personal information jointly used

Personal information of employees, retirees, and their family members (e.g., employee number, name, sex, birth date, date of employment, department, employment status, personnel treatment data necessary for labor-management consultations) in the possession of each party mentioned above, as well as other data necessary for the achievement of the purpose of joint use

(b) Scope of joint use

Corporate health insurance associations, corporate pension funds and labor unions.

(c) Purpose of joint use

• Appropriate management of employees, retirees, and their family members
• To provide all kinds of communication, notifications, and invitations to special events to the subject of personal information
• To use as basic data for entering into a labor-management agreement (negotiation) on wages and other labor conditions of the subject of personal information
• Smooth implementation of appropriate measures by cooperating with the parties to the joint use in the event of disasters or emergencies relating to Evident or the subject of personal informationo Smooth implementation of appropriate measures by cooperating with the parties to the joint use in the event of disasters or emergencies relating to Evident or the subject of personal information
• Performance of practical operations relating to welfare programs offered by the parties to the joint use

(d) Entity responsible for joint use

Evident Corporation

Address: Shinjuku Monolith, 2-3-1 Nishi-Shinjuku, Shinjuku-ku, Tokyo

Representative: Director William Wesley Pringle

Procedure for Request, etc. for Disclosure, etc. of Personal Information

For personal information retained by Evident, Evident is ready to respond to requests, etc. for disclosure, etc. * received from the subject of personal information or the representative thereof. Evident generally accepts requests in writing only to ensure the verification of your identity.

When making a request, please contact us at either address below, by including your name, telephone number, and address (or e-mail address). Please note that Evident may ask you to submit additional information to verify your identity.

Via mail

Personal Information Inquiry Desk,
Evident Corporation
Shinjuku Monolith, 2-3-1 Nishi-Shinjuku, Shinjuku-ku, Tokyo 163-0910

Via e-mail

Japan-privacy@evidentscientific.com

* Personal information submitted in connection with your request, etc. for disclosure, etc. will be used only to the extent necessary for the work to be carried out for the said request, etc. for disclosure, etc. The submitted documents will not be returned.

Complaints regarding the Handling of Personal Information

Any complaints regarding the handling of personal information by Evident should be sent to either address below via mail or e-mail:

Via mail

Personal Information Inquiry Desk,
Evident Corporation
Shinjuku Monolith, 2-3-1 Nishi-Shinjuku, Shinjuku-ku, Tokyo 163-0910

Via e-mail

Japan-privacy@evidentscientific.com

* Personal information submitted in connection with your complaint will be used only to the extent necessary for dealing with the said complaint.